How to Form a Local Chapter

GENERAL INSTRUCTIONS

For a complete Local Chapter Guidelines Handbook please contact IAHCSMM Headquarters

Step 1. To organize a local chapter it is desirable to have a minimum of four (4) members who are in a hospital central service materiel management department and active members of IAHCSMM. The remainder of the chapter members may, at the discretion of the chapter, include associate members (see Association bylaws page 3 Article IV Section 5 paragraph B for specifications ). Each chapter member must complete and submit an application for membership in the International Association of Healthcare Central Service Materiel Management. Applications for membership will be furnished upon request or can be downloaded from our website, www.iahcsmm.org

Step 2. All local chapters must have bylaws consistent with those of the International Association.

A suggested set of bylaws follows below. Local Chapters may write into their bylaws criteria pertinent to their respective chapters. All bylaws must be approved by the International Association of Healthcare Central Service Materiel Management.

Step 3. Submit your bylaws, list of members (indicate officers and their chapter titles) and the proposed name of your chapter to:

International Association of Healthcare Central Service Materiel Management
213 W. Institute Place, Suite 307
Chicago, Illinois 60610

Please Note: those wishing affiliation must have their paperwork to headquarters three months prior to the Annual Meeting to allow for adequate processing and handling for affiliation.

Step 4. After bylaws are approved and your chapter is formally accepted, one active member shall be appointed to serve on the IAHCSMM Board of Directors as a voting member.

One board meeting will be held each year in conjunction with the Annual Meeting. The local chapter representative may select another chapter member to represent the chapter on the Board if unable to attend a meeting. Information is to be sent and received by Headquarters indicating this change in representation a minimum of 14 days prior to the meeting.

Chapters must have a representative present at all Board Meetings.

Step 5. Local chapters may act autonomously. They may set up programs of regional interest on a monthly or bi-monthly basis, levy local dues assessments and handle all business relevant to local chapter affairs. Programs may take the form of educational, commercial or social as warranted by the local chapter program committee.

SUGGESTED BYLAWS

ARTICLE I

Name

The Name of this chapter shall
be ____________________ of ___________________ (city, state or region).

ARTICLE II

The objectives of this chapter are: (sample only)

To pool the knowledge and experience of members for the purpose of providing the best service possible to all departments of the hospital.
To discuss and attempt to solve problems submitted by fellow members.
To stimulate interest through presentation of new techniques and products.

ARTICLE III

Membership

Membership shall consist of individuals, irrespective of professional status, who are employed in a central service department.

ARTICLE IV

Officers

The officers of this chapter shall consist of a President, President-Elect, Secretary and Treasurer who are active members in good standing of the International Association of Healthcare Central Service Materiel Management.
The officers shall be elected at the (month) meeting for a term of two years. The President and Secretary shall be elected one year, the President-Elect and Treasurer the following year.
The President shall
1. preside at all meetings
2. have the power to appoint any special committee
3. be an ex officio member of all committees except the Nominating Committee
4. appoint the chairman of each standing committee
5. appoint the tellers of the annual election
6. assume or appoint an active IAHCSMM member to represent the chapter on lAHCSMM's Board of Directors.
The President-Elect shall
1. assume all duties of the President when the President is absent
2. become the President in case of a vacancy in the office
The Secretary shall
1. keep minutes of all meetings of the chapter
2. preserve all letters and transactions of the organization
3. notify all members of the time and place of the meetings, two weeks prior to the meetings
The Treasurer shall
1. receive all dues, have charge of all funds of the chapter
2. notify members of delinquent dues

ARTICLE V

Executive Board

The Executive Board shall consist of the officers of this chapter and the immediate past President. The Executive Board shall meet at the call of the President, who shall give notice at least 10 days before the meeting.

ARTICLE VI

Meetings

Special meetings may be called by the President or by the Executive Board, or at the written request of twelve members of this chapter.
Order of business at any regular meeting shall
1. Call to order
2. Minutes of previous meeting
3. Report of President
4. Report of Treasurer
5. Report of Standing Committees
6. Unfinished business
7. Adjournment
8. Next meeting

ARTICLE VII

Dues

he annual dues shall be (amount payable as directed by the chapter)
Members failing to pay dues by (month, date) shall be notified, and those not paying after (date recognized by chapter) will be removed from the chapter list of members
A reinstated member will not be eligible to vote for sixty days

ARTICLE VIII

The President shall appoint the following committees
1. Program
2. Nomination
3. Bylaws
4. Membership
The Program Committee shall arrange the program for each meeting.
The Nominating Committee shall prepare a slate consisting of two names for each office and present it at the (month) meeting. All nominees will have consented to serve.
The Bylaws Committee shall present all proposed revisions to each active member of the chapter at least thirty days before the annual meeting. A majority vote of those present and voting will constitute acceptance of the proposed revision.
The Membership Committee shall review and recommend standards, practices, and procedures for membership in the association.